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Job Posting: Communications and Events Coordinator, PLTS

Pacific Lutheran Theological Seminary

2000 Center Street, Suite 200

Berkeley, CA 94704


Communications and Events Coordinator


University Background

The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each person’s dignity.


Basic Function

The Communications and Events Coordinator position coordinates all events on the PLTS calendar during the academic year and assigned internal and external communications tasks for the seminary.


Representative Duties

  • Monitors and updates the seminary website to ensure data and information presented is up-to-date and easy to comprehend. E

  • Coordinates special events, projects, retreats, and activities, producing the program, arrangements for speakers, publicizing the event, managing registration, and coordinating auxiliary services and catering as necessary. E

  • Develop and maintain institutional relationships with caterers, hotel partners, and other vendors for events. E

  • Create PLTS style guide for forms, manuals, and other communications. E

  • Develop and implement a social media strategy and manage content on social media platforms including Facebook, Instagram, Twitter, and LinkedIn in coordination with seminary administrators. E

  • Create promotional videos, liaising with CLU marketing as necessary. E

  • Coordinates the taking of graduate photos and display of class photos within the campus space. E

  • Coordinates communication between the Dean and Rector and various groups such as PLTS staff and faculty, students, Advisory Board and community groups, and responds to questions requiring knowledge of PLTS programs and events. Prepares and distributes concise PLTS Announcements email weekly. E

  • Designs and produces newsletters, brochures, and other specialized documents using desktop publishing software, other computer applications and social media. E

  • Coordinates, trains, and directs the work of student worker(s). E

  • Performs other administrative duties as required to support the mission and function of the seminary.

E=Essential Duties


Knowledge Of

  • Web design and content production

  • Photography and videography and editing skills

  • Basic event planning

  • Basic budgeting practices regarding monitoring and control

  • Modern office practices, procedures, and equipment

  • Information gathering techniques including web-searching

  • Interpersonal skills using tact, patience and courtesy

  • Word processing, spreadsheet, database, presentation, and other relevant software applications, including Microsoft Word, Excel, PowerPoint, and Outlook

  • Meeting scheduling, including WebEx, Skype, tele-conference lines, Zoom, and similar Social Media, including Facebook, Google+, Twitter, and similar

  • Time management skill


Ability to

  • Use basic computer applications (e.g. Microsoft Suite, Google Suite, Adobe Creative Suite, Canva, etc.) and ability to learn new programs as needed

  • Meet deadlines by prioritizing work

  • Manage multiple tasks and projects at the same time

  • interface with various constituencies including outside vendors, visitors, students, faculty, staff, and alums

  • Understand of the best practices of social media channels including Facebook, Instagram, Twitter, LinkedIn, etc.

  • Communicate clearly and concisely orally and have high-level writing skills

  • Work effectively with frequent interruptions

  • Work both independently and collaboratively as needed

  • Interpret and apply general administrative and university policies and procedures

  • Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports


Minimum Qualifications

Any combination equivalent to: a bachelor’s degree and two years of experience in communication, social media, event coordination and/or marketing.


Preferred Qualifications

  • Experience in web design and content production

  • Experience with photography and videography and editing skills

  • Familiarity with faith community contexts


Environment

Busy office environment; subject to frequent changes of priority due to visitors, phone calls, emails, and the like.


Hiring Range

$30-$34

Supplemental Questions

  1. Please explain your perspective and commitment to Diversity , Equity and Inclusion.(Open Ended Question)


Application Documents

  1. Resume/Curriculum Vitae

  2. Cover Letter


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